Four Great Ways to Save Money on Your Office Copier

imagerunner 4035 copierVery few businesses can function without a working copier.  Overall, copiers are less expensive to operate than working from many different small printers.  While printers have limitations to their use, a copy machines tends to have more functionality and longevity that any small printer will offer when given a heavy work load.  If you have been considering a new copier for your small business, then the following four great ways to save money on your office copier is a must read.

Leasing a Copier - The best way to save money on your office copier is by leasing one rather than buying it.  There are many reasons why this is so but the top reason is that you don’t have to worry about putting out a large chunk of money up front.  You only need to make your monthly payment and when your lease is up; you can exchange your copier for a newer model keeping it always current.  This is also a tax deductible expense and you don’t have to worry about maintenance costs.

Buying a Refurbished Copier - So you really just want to own a Xerox or Canon copier outright and you don’t want to lease one.  You can still save money by purchasing a refurbished copier rather than a brand new one.  You can find all of the top models with all the bells and whistles you’d get with a new copier only at a fraction of the cost.  Many companies take this route when purchasing a business copier as it saves a great deal of money.

Buy Through A Company That Specializes in Copiers - The best way to save money on your copier is to make sure you purchase it from a company that specializes in copiers.  Regular office supply warehouses and stores mark up the price of their copiers a great deal.  They also do not carry the high quality brand names such as Canon and Xerox.  You’ll end up with an expensive but cheaply made copier that offer you more headaches than actual work and you could end up spending more on repair costs than you spend on the actual copier.  A company that deals with only copiers will offer you a higher quality product at a much better price.

Get Rid of Your Printers - Rather than using small printers in all the offices of your employees, get rid of them and network your copier as the standalone printer for all your needs.  This will save you money in ink and toner over the long run.  Copiers are more efficient than printers and use less toner and the toner also is more cost effective than printer cartridges.

If you think it is time to buy a new copier then you need to follow the above tips.  If you want to save the most money, you should lease your copier.  If you are not comfortable leasing then you need to buy a refurbished copier from a company that only deals with high quality copiers, not a chain store that will sell you junk.  Finally, get rid of your printers and use your copier exclusively and you’ll save a great deal of money.

For more information please contact Copy Print Scan Solutions at 305-200-8740, or via email at info@copyprintscansolutions.com.