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Should You Buy or Lease Your Office Copier?

Copy Machine LeaseThere are many tasks that are common when working in an office setting such making copies, printing brochures, creating and printing flyers or door tags and printing reports along with many others.  It can be quite costly to use outside resources in order to complete these jobs not to mention it takes more time than if a business has an in house copier.

The bad thing is that professional copiers that can handle large and small workloads can be quite expensive and not all companies want to put out the added expenditure.  There are budgetary constraints to keep in mind as well as the cost of repairs and other added expenses with owning a copier.  There is also the choice of leasing and office copier rather than purchasing one but this also has its disadvantages.  So what is better for your company, leasing or buying your Canon or Xerox office copier?

Benefits of Leasing an Office Copier

  • Relevance of the Copier – One of the biggest benefits of leasing an office copier is you can keep your copier relevant without worrying about always purchasing a newer model.  Instead, you can trade in your leased copier on a newer one when your lease runs out without the huge output of money up front.  This allows you to stay with the latest copier technologies without the added expense.
  • Easy Payments – You are only paying out a small portion of the overall cost of a copier each month rather than either making payments on a credit card with a high interest rate or paying the full price up front.  For small businesses, this is a great advantage when an operating budget is already tight.
  • Tax Deduction – The expense for leasing a copier can be deducted from your taxes and are thought of as a pretax expense.
  • Maintenance – When you lease a copier, you do not have to worry about maintaining it as you would if you purchased one.  Depending on your lease agreement, you may even be able to get a replacement copier while yours is being repaired.

There are many more benefits to leasing a copier than there are for purchasing one outright.  If you are looking for a cost effective way to be more productive and want to get a new printer for your office, considering leasing one rather than buying a copier outright.  The only way you can actually save some money by purchasing a copier is if you choose to own a refurbished copier.

For more information please contact Copy Print Scan Solutions at 305-200-8740, or via email at

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